Senior Executive Assistant, Co-Founder + Head of People

San Francisco / Bay Area

Full Time

At Atlan, one of our core values is putting the problem first and solution second. That’s why our folks in the Business Team come to work every morning with the intent of helping as many people as they can. Even if this means telling them that we’re not the right fit for them.

As part of our Business Team, you’ll be our eyes and ears on the ground—working to understand our users’ biggest challenges and wins—so we can integrate this information into our vision for our products. Every line of code we write and every pixel we create will be shaped by what you see and hear on a daily basis.

Let’s lead from the front and show the world how it’s done.

(Co-founders of Atlan)

What We Are Building:

As a Senior Executive Assistant at Atlan, you will play a crucial role in supporting our Co-Founder and Head of People. This remote position demands a versatile professional with 5-8 years of experience in executive support. You will be instrumental in maintaining the rhythm of the business, managing logistics, and ensuring the seamless execution of our leaders' priorities.

Your Impact:

Calendar Management: Efficiently manage daily schedules, prioritise conflicting commitments, and understand key priorities.
Travel Coordination: Coordinate domestic and international travel, process expense reports, and assist in budget management for travel and events.
Rhythm of the Business: Own and manage the rhythm of the business, including meeting agendas, note-taking, and follow-up on action items.
Event Management: Schedule and coordinate logistics for conferences, special events, and company-wide initiatives.
Liaison and Trusted Partner: Act as a liaison for the Co-Founder and Head of People, exchanging information with senior leaders, customers, board members, and cross-functional teams.
Proactive Problem Solving: Anticipate the executives' needs, proactively assemble resources to solve problems, and bring forth new ideas to enhance team efficiency.
Communication and Coordination: Work cross-functionally to ensure efficient communication between teams and meet deadlines with an organised approach.
Team Events: Lead, drive, and execute various team events, socials, and offsite meetings.
Backup Support: Provide backup support for other EAs in the department, fostering efficient teamwork.

What Makes You A Great Match?

Minimum of 5-8 years of experience in executive support, with a focus on supporting multiple executives.
Proven track record of maintaining complete confidentiality on all business matters.
Demonstrated ability to actively manage projects in a fast-moving, high-pressure environment.
Flexibility to work independently or partner with a variety of teams.
Willingness to support (when needed) during out-of-office hours. Ability to travel as needed (up to 20%).

Skills required:

Proficiency in Google Workspace/Docs and Microsoft Office Suite.
Experience with web-based scheduling and collaboration tools.
Strong communication, planning, organisational, and analytical skills.
Ability to quickly learn new tools and technologies.
Excellent time management skills and attention to detail.
Entrepreneurial spirit and a desire for constant improvement.
Excellent common sense and the ability to make appropriate judgement calls autonomously.

KPI's:

Efficiency in managing executives' calendars and priorities.
Accuracy and timeliness in travel coordination and expense processing.
Effectiveness in event management and coordination.
Proactive problem-solving and contribution to streamlined team processes.
Satisfaction of the Co-Founder and Head of People with executive support.

What we value:

Diversity: We strongly believe in growing a diverse team and encourage people of all backgrounds, genders, ethnicities, abilities, and sexual orientations to apply.
Growth Mindset: We value high-performing individuals who dig into problems and see opportunities for success.
Truth and Authenticity: We believe in individuals who seek and speak the truth, fostering an environment where everyone can be their whole selves at work.
Continuous Improvement: We value those who believe improvement is always possible, fostering an environment where everything is a work in progress.Teaching and Learning: We emphasise an environment of teaching and learning, equipping employees with the tools needed for success within their function and the company.

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Do your life's best work with Atlan

Shape the future of our products

As part of the Business Team, you play a pivotal role. You are the voice of our users and inform all the important decisions we make. You will work closely with our users and prospects to understand their pain points and feed this information into our product roadmap.

Not only have I been able to understand how the Product Team approaches creating a product, but I’ve also been able to share our customers’ feedback with the team, which directly influences product development. Here, your input can shape everything from the name of a product to the features it needs to have!
Kritika Oberoi
Founder's Staff
I'm the eyes and ears for the product team and give them a clear picture of our users’ feedback, their daily workflows, critical decisions, motivations and more. This helps us build a product that truly solves the problems faced by every human of data that we work with!
Aishwarya Bedekar
Partnerships Manager

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I've been astounded thus far with my experience at Atlan. Everyone is an A+ player, works hard, and believes in the common mission. What I love most is the reflective culture we have. Everyone is self-aware and highlights challenges as opposed to hiding them. Over-communication is paramount, even more so in a remote culture, and I think we do a great job of it.
Andrew Ermogenous
Partnerships Manager
A relentless focus on our core values is at the heart of everything that we do at Atlan. This helps build a strong culture in which professional growth is entwined with business growth, where everyone is committed to constant improvement. I have never met a single person at Atlan who just wants to leave things as they are — we are here to learn, get our hands dirty and push our boundaries!
Mathura Vaidyanathan
Bangalore, India
My first week here had me hit the ground running with speaking to customers, onboarding them, and taking complete ownership of their experience. In my role, I get to collaborate with almost all functions in Atlan and this excellent support system enables me to drive a great customer experience. Being a primary interface between customers and the product team and playing a pivotal role in the growth of the product is both rewarding and fulfilling!
Ashwin Murali
Bangalore, India
From day one, I have been under GREAT mentors who worked hard to upgrade my knowledge and skills. I came from a different work background and yet they were patient with me, while at the same time they recognized my achievements. The people here are so motivated and dedicated, it's contagious! I've never worked for a company that's more welcoming and nurturing as Atlan.
Ma. Isabel Yonzon-Atienza
Manila, Philippines

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Ownership and autonomy from day one

At Atlan, business is all about putting the user first and addressing their needs. So the way your set your goals will be informed by the unique challenges that you need to solve. That’s why you have complete ownership of your projects—you set the priorities, decide on the experiments, and the best way to reach your goals.

Working at Atlan has been one for the books. Waking up every day to the challenge of building the Africa business pipeline has forced me to grow both personally and professionally more ways than I ever imagined. I have naturally grown to approach and tackle challenges differently as well as selectively choose my priorities to maximize my energy.
Quinta Onditi
Consultant
At Atlan, I’ve always been encouraged to take full ownership of my projects from the first day itself. It is Atlan that I’ve got the opportunity to try various experiments to take our product across geographies and industries. Where else would I get so much freedom to experiment and manage my work.
Ujwal Chaudhari
Sales Executive